MarsCon Fan Table
Information and Requirements
Fan Tables provide an opportunity for fan organizations, clubs, conventions, non-profit groups, and similar organizations to promote their activities, recruit new members, and engage with convention attendees.
Fan Tables are provided at no cost but are limited in number and must be reserved in advance.
Please review the following information carefully before applying.
Requesting a Fan Table:
- Fan Tables are available free of charge to eligible groups wishing to promote their organization, increase membership and contribute to the atmosphere of Mars Con through demonstrations, fellowship or service.
- Applications are reviewed wholistically, not in the order received.
- Tble placement and approval are at the sole discretion of MarsCon.
- MarsCon reserves the right to approve or deny any Fan Table application at the discretion of the Convention Chair, Senior Staff, Board of Directors, or their designees.
- Applications will begin being reviewed on June 1.
- Acceptance notifications will begin being sent on July 1.
- Applications may continue to be accepted after July 1 if space becomes available due to cancellations.
Fan Table Guidelines:
Fan Table Membership Badges
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- Two (2) Free badges come with each Fan Table
- Up to 5 Additional badges for club members can be purchased at $35 each, which must be Paid for by December 1st via square invoice, otherwise the badges will have to be purchased at Regular At The Door Membership of $65.
- NOTE: If your group requests a table one year and does not show up to staff it:
- Your group may not be allowed a table for the following year. Please contact the Fan Table Coordinator prior to the Con if you can’t make it! There will be no exceptions to this rule, as we have many more groups than tables and a cancellation means someone who did not get a table can have one.
- You must staff your table during the Con, or you will be required to pay full price for your memberships.
Programming, demonstrations or service to the convention:
Additional free memberships can also be earned by providing programming or demonstration/activity hours for the convention as follows:
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- Provide 2 hours of programing – receive 1 additional free membership
- Provide 3 hours of programming – receive 2 additional free membership
- Provide 4 hours of programming – receive 5 additional free membership
- Programs must be submitted for approval to programming@marscon.net prior to August 15th.
- Programming must be approved by the director of Programming to qualify for free memberships.
- Contact MarsCon Programming for inquiries.
- Other services to the convention will be dealt with on a case-by-case basis and must be approved by the Convention Chairperson or a Senior Staff Member.
- Please contact the Fan Table Coordinator for further questions concerning services to the convention @ Fantables@marscon.net
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Fan Table Staffing
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- Fan tables must be staffed for a minimum of 4 hours on Friday, 6 hours on Saturday and 4 hours on Sunday by at least 1 person. This makes the hall look busy and full.
- If you need to leave early on Sunday, Please inform the Fan Table Coordinator!
- You are welcome to keep your table open later or open early and we understand if panels and programming schedules require brief unmanned periods.
- Please limit the number of members at the table because of the limited space, as it creates crowding for other Table holders and can become unpleasant.
- Please do not play loud music.
- No Active Combat displays Allowed. We provide an area for such displays.
- No Adult content can be displayed or distributed!
- MarsCon is not responsible for any belongings or equipment left at Fan Tables. The area is not secured.
Sales at Fan Tables
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- Only memberships/Convention Passes and Club related merchandise can be sold at your Table. Club related merchandise should be items with club logo or made by the club specifically to promote the club or convention.
- No Paid Lottery or Raffle Allowed!
- Groups that Offer a service or activity for a small fee must first be approved by MarsCon!
- No Food or food-related items may be sold! Candy or small gifts, such as pens, to entice people to look at their group literature are allowed.
- Groups soliciting donations for a charity organization, must be approved by MarsCon, which reserves the right to follow-up with the listed charity to verify that donations were received from the group.
Table placement
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- Will be at the sole discretion of MarsCon.
- The tables will be either a 6ft X 18inches or 6ft X 30inches, at the hotel’s discretion.
- We can make no promises about placement, but We will work to ensure everyone has what they need in their placement.
- Please Request Electricity with your Table Request.
- Please supply your own power bar and extension cords. MarsCon’ supply is limited!
- Be courteous to your neighbors.
- Stay within your allotted table space and do not move tables into walkways or doorways.
- Groups may only solicit at up to 10′ feet from their assigned table. Advertisements must be kept to their table or vendors who have approved the placement of ads on their table. Advertisements can also be placed on approved flyer tables. Advertisements may not be placed around the convention without approval of the MarsCon Staff.
- Be responsible and keep your table area clean. Store all belongings neatly behind and under your table. Except for Sunday, please do not store Luggage or Large Coolers behind your table as the area behind the table can get crowded.
Fan Table Application Form:
- Submission of an application does not guarantee acceptance.
- Fan Tables are assigned based on available space, application review, and convention needs. MarsCon reserves the right to approve or deny any application.
- By submitting an application, applicants acknowledge that they have read, understood, and agree to comply with all Fan Table policies and guidelines.
- If you agree with the above guidelines, please fill out the application online at the link below, and we will notify you in a timely manner of acceptance.
Application: https://www.marscon.net/wp/index.php/fan-group-tables/